Facilities Rental & Room Reservation
Wolfson Campus

Facilities Rental Getting Started

Follow these very simple steps to host your event at our campus!

External Groups:

1. Contact the office of Campus Administration at 305-237-7410 to inquire about date availability. Our staff will ask some basic questions regarding your event to help determine the best venue for your activity. You may also request an appointment to tour our facilities.
2. An official request must be sent on company letterhead with some very basic information. The details of what the letter needs to contain are listed in our External Rental Request Procedure (PDF).
3. Once the official letter requesting use of facilities is received, a facilities rental quote will be submitted along with your letter to the Senior Director of Campus Administration for approval. Once request, quote and the availability of date(s) have been confirmed, organizations will be sent the official quote for approval.
4. If organizations approve the quote, the venue date will then be placed on a temporary hold until Agreement for Temporary use of MDC Facilities is fully executed, and a certificate of insurance is received.
5. The Office of Campus Administration will work directly with your event coordinator to ensure your event's success. Internal work orders (i.e., setup and technical assistance) will be completed by our office. To ensure your events success, it is important that the organization assigns us a contact that is fully informed with the details of your event.

Documents Needed

• External Rental Request Procedure
• Sample Agreement for Temporary use of MDC Facilities
• Sample Certificate of Liability Required

Internal Groups:

1. Contact the office of Campus Administration at 305-237-7410 to inquire about date availability. Our staff will ask some basic questions regarding your event to help determine the best venue for your activity.
2. Complete the Reservation Request Form
3. Once the completed rental request form is received, availability of date(s) will be confirmed and submitted to the Senior Director of Campus Administration for approval. Once approved, internal groups are required to complete the following internal work orders.

Required (Minimum 2 weeks prior to event date):

1. Media Services:
   • Special Events Form (Technical Assistance, easels)
2. Campus Services:
   • Setup request form
   • Custodial Support (events larger than 100 participants require restroom attendance)
3. Public Safety (events with external participants or internal events larger than 100 participants)
   • E-mail details to Public Safety Chief: lperez15@mdc.edu